Event Planning Requests

Instructions for Completing the Request for Event/Function Space Form

Education sessions will be held at the Mandalay Bay Convention Center, Resort & Casino, Las Vegas (MBCC). If you wish to secure function space at one of the official ACEP hotels or the MBCC, please read the following information carefully.

All affiliate requests must be submitted through the online forms. Function space is offered primarily at the following properties: the MBCC and the Delano. If you prefer a different location, please contact us with the ACEP Meetings Team.

Meeting room space is assigned on a rolling first-come, first served basis, and is subject to fees for Exhibitors, Alumni Residency Groups, and Physician Groups. Space will not be assigned without a check or credit card information; however, your payment will not be processed until you have been assigned space.

Exhibitors must have contracted booth space in order to request meeting space. 

Confirmed space assignments will begin on July 29, 2024, once payment has been received. The written confirmation will include the contact information for your conference service manager (CSM) at the hotel or convention center, and other helpful planning contacts. Once you receive the confirmation, you can begin working with them immediately in planning your function.

All room reset fees, food and beverage, A/V and signage are the responsibility of the affiliate. Please submit your request form no later than Monday, July 8, 2024. Late fees may be applied to all requests submitted after the July 8 deadline, and cancellation fees may apply to meetings either unpaid or cancelled within 30 days of the annual meeting.

No meetings or receptions may be hosted during ACEP evening activities, including but not limited to the Kickoff Party. These blackout times are observed in consideration of our attendees and exhibitors.

Sunday, September 29

Monday, September 30

Tuesday, October 1

Wednesday, October 2

Questions? Contact us today!