Frequently Asked Questions

Planning for ACEP25 & Pre-Conference

This will be my first ACEP annual meeting, what do you suggest I see and do?

The Section Hall Crawl should be on everyone's plan. Mix and mingle with all the conference attendees over drinks, lite food, and live music. Plus, you'll be able to visit with any of ACEP's 40 sections where you can truly start to make new connections.

Be sure to plan the courses you want to attend before arriving onsite, as popular sessions can fill up quickly. Seating is first-come, first-served, so be sure to arrive early. If you miss a course, ACEP Anytime has you covered, providing access to all sessions for 12 months after the conference.

The Exhibit Hall will showcase hundreds of companies displaying the latest products related to emergency medicine.

ACEP25 also offers exciting social events where you can network, eat, and have fun.

Additionally, ACEP's Research Forum, the premier event for emergency medicine research, is fully integrated into the educational schedule, making it easier than ever to view and discuss original research.

Is there a special rate for retired ACEP members?

Absolutely! We know many of our retired members love attending the annual meeting to reconnect with friends, stay engaged with the EM community, and keep up with the latest in emergency medicine. That’s why we offer a discounted registration rate. Visit our pricing page for details.

Can I register for just one or two days?

Absolutely! See our pricing page for the many options for attending ACEP25.

Will my (Group, Chapter, Residency Alumni) have events in conjunction with ACEP25?

We expect many of these groups to conduct events in coordination with ACEP25. Use the app to connect with individuals or search the schedule for times and locations.

Will there be ACEP Committee and Section meetings?

Yes, many of these networking events and business meetings will happen around ACEP’s annual meeting. Check back as we will continue to update the site as days and times may change. Visit the Committee and Section meetings pages for more information. Or search the app schedule for times and locations.

Who is allowed to host hospitality suites and receptions?

Only ACEP-affiliated organizations and exhibiting companies will be given the approval to host official hospitality suites and receptions during ACEP25. For more information, please call 800-798-1822, ext. 3166.

What should I wear to ACEP25 events?

The attire for the meeting is business casual. Every effort will be made to provide a comfortable learning environment; however, meeting room temperatures can fluctuate greatly and may be difficult to control. The temperature is often cool in the meeting rooms, therefore, a jacket or sweater is recommended for the conference.

Are ACEP25 venues accessible to people with disabilities?

Yes. In accordance with the Americans with Disabilities Act, ACEP uses only facilities that are in compliance. If you are disabled and require special assistance while attending ACEP25, please call 888-817-2237.

What is ACEP doing to transition to green meetings?

ACEP has made a commitment to the environment by making small but powerful changes in our meetings that will positively impact the environment and reduce the carbon footprint of ACEP and each registrant and exhibitor. Here is what to expect this year:

No paper presentations will be distributed onsite. Presentations will be available in the ACEP Events Mobile app only, and no printer access will be available onsite. Please bring a laptop and charger to follow along during the courses. Download for Apple or Google now.

Paperless Evaluations - course evaluations are all done online.
Registrant badges will be recycled.
Exhibit Hall carpet will be recycled.

As we continue the journey, we welcome your ideas to help us achieve this goal.

How can I support ACEP25?

ACEP25 has various exhibitor, sponsorship, and advertising opportunities. Visit our ACEP25 Corporate Support site for more details about an option that meets your goals.

I forgot to use my promo code. Can I get a refund or a price adjustment?

Unfortunately, we are unable to provide refunds or adjustments if a promo code was not used during registration. See our policy page to learn more.

What is the cancellation policy for ACEP25?

Full conference registration, less the $200 cancellation fee, is refundable only if submitted in writing to Member Care 30 days prior to the beginning of the conference. Registrations and cancellations received after the 30-day deadline are not refundable. All lab cancellations received after 30 days will not be refunded. Exceptions will be made for family emergencies and must be submitted in writing to Member Care. For these instances, the full conference registration fee, less the $200 cancellation fee, will be refunded. You cannot reinstate a registration after you cancel. If you cancel and are entitled to a refund, expect the refund within 30 days. All refunds will be issued back to the original payment type. Cash payments will be refunded by check.

During ACEP25 & Post-Conference

How I can access the presentation slides from each course?

Presentations will be available in the ACEP Events Mobile app only, and no printer access will be available onsite. Please bring a laptop and charger to follow along during the courses. Download for Apple or Google now.

Will I be able to provide any feedback on the courses I attended?

Yes. All course evaluations will be conducted electronically. The surveys are a link in each individual course session in the ACEP Events Mobile app, under the Documents and Links section.

How do I get my CME certificate?

Once the conference has ended, you can access your CME certificate through ACEP's CME Tracker. You will be able to generate a document that you can print, or save to your computer for future reference. Visit the Get My CME Page for Instructions.

When and how can I access ACEP25 courses on demand?

New for ACEP25, on-demand access will be available in ACEP Anytime. All 4-day paid conference registrations before July 31 will receive a FREE ACEP Anytime yearly subscription.

Access to ACEP Anytime will begin on September 7, 2025, and ACEP25 courses will be available approximately one month after the conference ends.

Am I required to wear my name badge?

Yes. All registrants will be provided a name badge for use during the meeting. For security purposes, name badges are required at all times in the convention center and social events. Individuals without a visible name badge will not be permitted into the course rooms, events or Exhibit Hall.

I am an exhibitor. What do I need to do?

If you are an exhibitor, there are various ways in which you can engage with ACEP25. Please visit our exhibitor section for details and to contact our team. Use the button on the upper right corner of the site.

Is there technical support during the conference?

Yes, if you are having any issues accessing content during the event, ACEP will have a dedicated team to help troubleshoot any issues you might encounter.

When and where are future ACEP annual meetings?

Visit our meeting calendar for a complete list of upcoming ACEP meetings.