DEPARTMENT	Governance Operations
BASIC FUNCTION	Assist with management of governance activities for the College. Provide operational and administrative support in developing, organizing, and implementing activities.

Characteristic Duties and Responsibilities

1. Manage the College’s committee process, including: evaluations and appointments; completion of conflict of interest disclosure and copyright assignment agreements; update, disseminate, and compile committee interest and evaluations; provide coaching and guidance to members completing committee interest forms; update and disseminate the Committee Manual; coordinate, prepare, and distribute annual committee reports; provide guidance to staff liaisons regarding committee processes; and maintain committee historical information for leadership activity in the membership records.

2. Manage the annual councilor allocation, certification, and credentialing process.

3. Draft the minutes of the annual Council meeting.

4. Serve as the staff liaison for the Tellers, Credentials, & Elections Committee; assist with support to the Council Steering Committee, Candidate Forum Subcommittee, Council Awards Committee, Nominating Committee, and any additional assigned Council committees or subcommittees.

5. Maintain Council historical information for leadership activity in the membership records.

6. Update the Bylaws, College Manual, and Council Standing Rules documents per any amendments adopted by the Council and the Board of Directors.

7. Maintain compendium of all actions taken on resolutions by the Council and Board of Directors.

8. Manage preparations for the Board of Directors, Council, and Steering Committee meetings, including production and distribution of agenda reference materials, meal functions, hotel arrangements, and communications with leaders and staff.

9. Manage the awards nomination process, including staff support to the Awards Committee, preparing background materials, and ensuring confidentiality; updating the awards brochure; coordinating nomination and selection procedures; and provide guidance to members and staff preparing nomination materials. Assist with the awards recognition program including onsite implementation and coordination.

10. Monitor the leadership/governance information for the Board of Directors, Council, and committees on the ACEP Website and update as required.

11. Develop and submit leadership information (e.g., nominations, committee interest, etc.) to appropriate staff for inclusion in member communications.

12. Coordinate the College’s liaison program including communications with liaison representatives, coordination of meeting dates and locations with other organizations, coordinating travel, and reimbursement for representatives, and maintaining liaison files.

13. Provide staff office support and on-site support to members during the Scientific Assembly and assist with implementation of Board of Directors and Council functions/events.

14. Provide support to past and current ACEP leaders as needed.

15. Assist with updating information in the General Reference Notebook (a compilation of policies, procedures, and key reference documents) for use by key volunteer leaders and staff.

16. Plan and coordinate fulfillment of needs for printing, photocopying, purchase requisitions, and follow up within the expense amounts budgeted as assigned.

17. Independently prepare correspondence related to assigned activities.

18. Perform other duties as assigned by supervisor.

Relationships and Contacts

Reports to:	Governance Operations Director
Internal Contacts:	All staff
External Contacts:	College leaders and members, chapter executives, other organizations, vendors

Required Education and Experience

1. Bachelor’s degree or equivalent related experience.

2. Five years senior executive level administrative experience including functioning independently with minimal supervision, maintaining confidential information, coordinating projects and details, meeting deadlines, handling conflicting priorities, prioritizing, and organizing tasks, and strong oral and written communications.

3. Expert proficiency in Microsoft Office 365 Suite (Outlook, Word, Excel, PowerPoint).

4. Strong attention to detail and organizational skills.

Other Desired Qualifications

1. Demonstrated ability to be self-reliant, results oriented, and working within a collaborative environment.

2. Previous experience in a non-profit association management organization.

3. Experience with CRM.

4. Experience with Episerver.

5. Experience with Click Dimensions.

6. Certified Association Executive.

We are an equal opportunity and E-Verify employer who offers a competitive salary, an excellent benefits package, a retirement plan and more.

If you have questions regarding this position or would like to submit your resume, please contact us.